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CORPORATE SERVICES DIVISION

FUNCTIONS:

Co-ordinate budget planning, preparation, presentation and distribution:

  • Liaison with Ministry of Finance, Public Service Commission and Public Accounts Committee on financial budgetary matters;
  • Provide regular and accurate financial budget reports to Output Managers and Full Executive members on a timely manner;
  • Provide financial advice on the trends and impacts of expenditure and revenue according to the approved budget;
  • Monitor output expenditures to ensure compliance with budgetary recommendations; and to review financial transactions and codes for conformance to standard procedures and accounts, and
  • Provide efficient and effective financial records management.

Manage financial transactions on behalf of the Ministry in an efficient and effective manner:

  • Implement and monitor system controls of the Financing Reporting System (GoFAR – Finance One);
  • Operate and monitor systems to control and record revenues and expenditures;
  • Maintain accurate and up-to-date financial reports;
  • Comply with the Acts and legislation of the GoS financial and budgeting reforms; and,
  • Review and establish efficient work flow procedures for the Ministry

Ensure effective and efficient administration within the Ministry:

  • Ensure compliance with up-to-date GoS requirements;
  • Maintain a close liaison with PSC and Ministry of Finance on HR matters.
  • Regularly monitor data entry procedures and maintain accurate payroll records and systems [GOFAR-People One and Pelican];
  • Maintain, review and establish efficient work flow patterns;
  • Monitor the implementation of  MESC standard formats, templates, and procedures manuals;
  • Maintain accurate and up-to-date payroll and administration records;
  • Conduct mail delivery to all schools in Savaii and Upolu; and,
  • Ensure effective allocation of transport services to all MESC divisions.

Manage MESC’s corporate personnel functions

  • Co-ordinate recruitment, appointment, resignations, retirements and assessment of corporate and teaching staff;
  • Identify training needs and budget,  and schedule relevant training;
  • Collate and facilitate the preparation of performance plans and succession planning;
  • Monitor the recruitment and selection systems and processes and report monthly;
  • Maintain accurate and up-to-date information for all corporate and teaching staff personnel files;
  • Maintain and review the central registry filing system;
  • Maintain accurate and up-to-date records of all correspondence for the Ministry; and,
  • Ensure the archives room is well maintained and kept clean at all times.

To ensure efficient and effective printing services for the Ministry and all schools.

  • To print all educational support materials for the Ministry and all schools in a timely and efficient manner
  • To print, compile and collate other reports as recommended by the Core Executive;
  • Liaise with School Operations and the Curriculum, Materials and Assessment Division for printing requests;
  • Maintain accurate records of printing requests;
  • Conduct periodic maintenance work of all printing machines and coordinate servicing of the machines;
  • Review and record the performance of the printing machinery; and,
  • Conduct staff training on all printing machinery.

Proposed ICT Division

Ensure efficient and effective ICT services:

  • Conduct, review and research ways to use ICT effectively as a tool for information dissemination;
  • Develop strategies to assist users to assessing information and communications technology for the Ministry;
  • Develop and present to Management policies for the use and procurement of ICT equipment
  • Coordinate plans and training for the use of ICT as a teaching and learning tool;
  • Develop an ICT Strategic Plan for the development of knowledge and understanding of ICT for the Ministry and school;
  • Set up ht Central Office as the hub for information management and dissemination through ICT;
  • Work collaboratively with the School Operations Division and CMAD in the management of ICT;
  • Oversee the security of ICT equipment at all times and especially in times of emergencies;
  • Manage the security of information through technology;
  • Prioritise and reallocate ICT equipment and machines according to needs;
  • Provide relevant documentation to support the procurement of new machines;
  • Identify staff and teacher needs;
  • Conduct training and record level of trainings offered;
  • Monitor and review ICT activities

Contact Information Listing

Polataivao Manutagi Tiotio
Assistant Chief Executive Officer
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Atonauga Agaalii
Executive Assistant
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ACCOUNTS UNIT

Melaia Reed
Principal Accountant
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Vacant
Senior Accountant - Accounts
Email:

Muese Asiata
Assistant Accountant Officer
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Alolenei Palaisa
Senior Accounts Officer Payable
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Situa Afioga
Senior Procurement Officer
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VACANT
Accounts Officer Payable
Email:

Talamoto Alovale
Accounts Officer Payable
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Ailua Schmidt
Accounts Officer (Payable)
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Herman Mosile
Accounts Officer (Payable)
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HUMAN RESOURCES/ADMINISTRATION AND PAYROLL UNIT

Margaret Ainuu
Principal Administration Officer
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Galuega Tulafono
Senior Admintration Officer Human Resource
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Leloaloa Vaega
Senior Administration Officer Payroll
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Siaosi Lenuu
Administrator/Transport Officer
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Vacant
Senior Payroll Officer
Email:

Matagitausulu Kuresa
Senior Payroll Officer
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Pouono Maiava
Payroll Officer
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Elena Swanney
Telephone/Receptionist
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ASSETS UNIT

Silauniu Tagiilima
Senior Asset Management Officer
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Mikaele
Store Officer
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Vacant
Assistant Storeman
Email:

INFORMATION TECHNOLOGY UNIT

Nehru Mauala
Principal Information Technology Officer
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Toomaga Tommy Leia
Senior Information Technology Officer
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Taiesea Fiti Petaia
Senior Computer Technician
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VACANT
Senior System Support Officer
Email:

Fa'amoetauloa Faamatala Ainuu
System Support Officer
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Eteuati Esau
PC/Network Support Officer
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Fesuia'i Viliamu
PC/Network Support Officer
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MAINTENANCE/WORKSHOP UNIT

Kenneth Faamoe
Building Manager
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Pinati Manila
Foreman Carpenter

Carpenter
Faapoi Paulo

Assistant Carpenter

Apolosio Fuiono
Foreman Electrician

Pea Eli
Assistant Electrician


Vacant
Foreman Plumber/Welder

Poleki Areli Kirisome
Assistant Plumber

Groundsman
Iosia Palauni
Eli Popo
Lemuelu Simona
Omeka Saitaua
Ionatana Masina

-Driver
Faafoi Ioane Savelio
Michael Belford
Fa'ausu Sooalo
Silivelio Sufia


-Nightwatch
Sa'u Vesi Sa'u
Sale Faavesi

Sepoima
Sanitary Personnel

Fialelei Faasao
Cleaner/Tea Lady

PRINTING UNIT


Fepuleai Faataui Solofuti
Printing Manager


Gasolo Sua
Head Machinist

Milikini Ruta Tulitua
Head Binder

-Machine Operator Offset
Neemia Soofaatasi Tamatimu
Semisi Tulemau
Lautala Fuimaono
Lomitusi
Muao Tariu Isaako

Pa'otonu Vaa
Machine Operator Prepress

Vacant
Binder

PUBLIC LIBRARY


Regina Kelekolio
Principal Librarian
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VACANT
Senior Library Assistant Mobile (Upolu)

Viane Laki Ioane
Senior Library Assistant Mobile (Savaii)

Josephine May Hunt

Senior Library Assistant (Chirdren Upolu)


VACANT
Senior Library Assistant (Upolu)

Talalelei Alauni Agilau
Senior Library Assistant (Upolu)

Taiaopo Taiese
Senior Library Assistant (Savaii)

Foisaga Perosa Ioane
Senior Assistant Librarian

Aifai Amiatu
Library Assistant (Children Upolu)

Library Assistant

Qwon Kiu Leupolu
Fetaiaimauso Gauta
Telex Taupau Polu
Ula Nuuausala
Opeta Samia
Junior Valoia
Sofaia Fepileai

Savaii Public Library - 51467

Casual
David Matamua Asomua (Nightwatch)
Sue Olomanu (Nightwatch)
Lusila Lilomaiava (Cleaner)


RECORDS SECTION


Ruta Vee
Senior Administration Officer Records
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Daysa Samuelu
Senior Records Officer
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Ape Topeto
Records Officer


Ioane Ioane
Records Officer


Vacant
Records Officer