Co-ordinate budget planning, preparation, presentation and distribution:

  • Liaison with Ministry of Finance, Public Service Commission and Public Accounts Committee on financial budgetary matters;
  • Provide regular and accurate financial budget reports to Output Managers and Full Executive members on a timely manner;
  • Provide financial advice on the trends and impacts of expenditure and revenue according to the approved budget;
  • Monitor output expenditures to ensure compliance with budgetary recommendations; and to review financial transactions and codes for conformance to standard procedures and accounts, and
  • Provide efficient and effective financial records management.

Manage financial transactions on behalf of the Ministry in an efficient and effective manner:

  • Implement and monitor system controls of the Financing Reporting System (GoFAR – Finance One);
  • Operate and monitor systems to control and record revenues and expenditures;
  • Maintain accurate and up-to-date financial reports;
  • Comply with the Acts and legislation of the GoS financial and budgeting reforms; and,
  • Review and establish efficient work flow procedures for the Ministry

Ensure effective and efficient administration within the Ministry:

  • Ensure compliance with up-to-date GoS requirements;
  • Maintain a close liaison with PSC and Ministry of Finance on HR matters.
  • Regularly monitor data entry procedures and maintain accurate payroll records and systems [GOFAR-People One and Pelican];
  • Maintain, review and establish efficient work flow patterns;
  • Monitor the implementation of  MESC standard formats, templates, and procedures manuals;
  • Maintain accurate and up-to-date payroll and administration records;
  • Conduct mail delivery to all schools in Savaii and Upolu; and,
  • Ensure effective allocation of transport services to all MESC divisions.

Manage MESC’s corporate personnel functions:

  • Co-ordinate recruitment, appointment, resignations, retirements and assessment of corporate and teaching staff;
  • Identify training needs and budget,  and schedule relevant training;
  • Collate and facilitate the preparation of performance plans and succession planning;
  • Monitor the recruitment and selection systems and processes and report monthly;
  • Maintain accurate and up-to-date information for all corporate and teaching staff personnel files;
  • Maintain and review the central registry filing system;
  • Maintain accurate and up-to-date records of all correspondence for the Ministry; and,
  • Ensure the archives room is well maintained and kept clean at all times.

To ensure efficient and effective printing services for the Ministry and all schools:

  • To print all educational support materials for the Ministry and all schools in a timely and efficient manner
  • To print, compile and collate other reports as recommended by the Core Executive;
  • Liaise with School Operations and the Curriculum, Materials and Assessment Division for printing requests;
  • Maintain accurate records of printing requests;
  • Conduct periodic maintenance work of all printing machines and coordinate servicing of the machines;
  • Review and record the performance of the printing machinery; and,
  • Conduct staff training on all printing machinery.